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Privacy Policy

Squirrel Learning Limited (“We”) are committed to protecting and respecting your privacy. This policy sets out the basis for any personal data we collect or that you provide to us which is processed by us.For the purpose of the Data Protection Act 2018 (the “Act”) and the General Data Protection Regulation (“GDPR”), the Data Controller is Squirrel Learning Limited, Dunston Business Village, Dunston, Staffordshire, ST18 9AB. Children are identified as under 13 years of age with regard to GDPR, therefore all data for children is collected from schools in line with their GDPR and Privacy Policy.

Why we collect and use this information

Any personal data we collect for children and adults is only necessary for Squirrel Learning Limited to complete our programmes and activities effectively.

Collecting Information

We obtain information about schools, staff and children directly from schools and organisations who have requested our services, to enable us to deliver our programmes. In some circumstances, we may also collect information directly from adults.

We may collect and process the following information

Child-specific data

  • School or organisation

  • Year group and/or class

  • Name

  • Age

  • Gender

Adult specific data (school staff, students, etc.)

  • School or organisation

  • Name

  • Position in school or organisation

  • Work email address

  • Work phone number

  • Work address

We will use information held about you in the following ways


  • For registers (only where programmes require the maintaining of an attendance register for accreditation, etc.)

  • Personalised awards, certificates, etc.

  • Health and safety during the delivery of programmes


  • For contact purposes

  • To notify you about training

  • For registers

  • Health and safety during the delivery of programmes

How We Store Your Personal Data

We hold all our data securely. All paper documents are stored in locked cabinets at our registered office and are not removed off-site. All electronic data is held securely within cloud storage, and all staff laptops (whilst not holding personal data) are password protected and encrypted.

We do not permit the use of external hard-drives, memory sticks or other devices for storing personal data.


Paper registers may be used to collect child specific information from school. These are only used where the programmes require attendance data to be retained. Where this is the case, the registers are returned to the locked filing cabinet within the Squirrel Learning office immediately following the session. Schools will be notified in advance of any programmes when registers are required to be kept.

All registers, together with any other personal data, will be securely destroyed as follows:

  • At the end of the academic year, during which the activities took place

  • When a child leaves the school

Other Data Collected

Adult information, for training and accreditation purposes, is collected on a paper register by Squirrel Learning Education Consultants. At the end of the training it is stored in locked cabinets in the Squirrel Learning Limited office. School contact details, for the purposes of training requirements. are held electronically within our cloud storage. Schools complete an Order Form prior to the commencement of a programme, service, course, etc. requesting email contact and name of participants. This is completed by a representative from the school and returned to Squirrel Learning Limited. 

All registers and order forms, together with any other personal data, will be securely destroyed as follows:

  • At the end of the academic year, during which the activities took place

  • When a member of staff leaves the school or is no longer a contact or participant in training

Sharing Information

We do not routinely share any data we collect. We would only share data if you had given your permission.

Requesting Access to Your Personal Data

The GDPR gives you the right to access information held about you. You also have the right to request that this data is deleted at any time.


Mr Gavin Hawkins; 0333 444 5030To discuss anything in this privacy policy or to request access to your data, please email the above address or post your request to Squirrel Learning Limited, Log Cabin 10a, Dunston Business Village, Dunston, Staffordshire, ST18 9ABIf you have a concern about the way in which we are collecting or using your personal data, should raise your concern with us in the first instance, or directly to the Information Commissioner’s Office at

This document was last updated on 7th February 2020

Your privacy is important to us. As a visitor to the website, you can be assured that if you choose to contact us via our website, we will not share any personal information about you with third parties without your permission. The only exception would be if your communication highlighted a child protection issue, or other issue that may result in police action. In such circumstances, we may be legally obliged to take action.


Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.



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We will never (and will not allow any third party to) use the statistical analytics tool to track or to collect any Personally Identifiable Information (PII) of visitors to our site. Google will not associate your IP address with any other data held by Google. Neither we nor Google will link, or seek to link, an IP address with the identity of a computer user. We will not associate any data gathered from this site with any Personally Identifiable Information from any source.

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